Board Secretary

Lake Butler, FL

Full Time

Entry Level

MAJOR FUNCTIONS:
This position performs a variety of routine to complex administrative duties to support the five members of the Board of County Commissioners (BOCC) and the Administration Office. This position interfaces with the Board of County Commissioners, Elected Officials, department heads, community leaders, staff, attorneys, and the general public.
DUTIES AND RESPONSIBILITIES:

Sort, read, reply, and/or distribute communications, such as mail, e-mail, fax, and phone messages
Answer all calls to the main administrative office, and forward to the appropriate parties if needed
Greet the public, employees, and other patrons of the Board administrative office
Run newspaper advertisements for the Board, and other departments as needed
Schedule and attend all Board meetings to take minutes
Prepare all agendas for meetings and distribute to the necessary parties
Type letters/communications and draft ordinances and resolutions to be reviewed by the County Attorney
Order supplies and office equipment
Prepare purchase orders and payment vouchers
Maintain files and documents in a coherent filing system
Maintain copies of all County contracts and agreements with other agencies, vendors, and municipalities
Assist with maintaining files, communications, advertisements, bid documents, contracts, and all other necessary documents for all grants and projects
Assist citizens with Special Assessment Waiver applications and submit completed applications to the Tax Collector; maintain copies of all related documents and files
Assist citizens with SHIP applications and submit completed applications to SREC
Assist in other administrative areas and departments as needed

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of basic computer programs, such as Microsoft Office
Knowledge of budgeting procedures
Ability to communicate effectively, verbally and in writing, using proper grammar, spelling, and punctuation
Ability to operate office equipment, such as computer, fax machine, scanners, and telephones
Ability to multi-task
Ability to carry out both oral and written instructions
Ability to perform simple routine mathematical calculations
Skills and ability to demonstrate a polite, helpful, and courteous manner when engaging with the public, County employees, and other County officials

MINIMUM REQUIREMENTS:

Must be at least 18 years of age
Must possess a High School Diploma or equivalent (GED)
Must possess a valid Florida Driver’s License
Must be able to pass a pre-employment drug screen
Must be able to pass a pre-employment FDLE background check
Must be able to obtain and maintain Florida Notary Public status

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:
This position works inside an office setting and must be able to meet the following physical requirements:

Must be able to sit or stand at a desk and view a display screen for extended periods of time
Occasionally required to walk, stand, bend, stoop, reach, and lift up to 15lbs

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Board Secretary

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